Every load of waste now has to be reported within two working days
How do we report every load we receive without adding a clerk at each site?
Figures and rules on this page apply to
United Kingdom (England and Wales first)
Working somewhere else? The shape of the problem usually travels. The deadlines do not.
What this looks like
A tipper arrives at the weighbridge with a transfer note from a haulier you have never used. The weight is in one system and the note is on paper. The waste code is handwritten, and the haulier's licence number is missing. Somebody will chase it later. Later is now a legal deadline, and it comes round every two days.
The numbers
Every figure here is someone else’s. Check them.
- 1 Oct 2026date the service becomes mandatory for permitted waste receiving sites in England and Wales
- 2 working daysto submit each load's record and get a reference number back
- ~12,000permitted receiving sites in the first phase
- £1,000fixed penalty per breach, with variable penalties that have no upper limit
- £1bnestimated yearly cost of waste crime to the UK economy
Why it happens
It is not a people problem.
The facts about a load arrive in pieces. The weighbridge knows the weight. The transfer note knows the producer, the carrier and the waste code. The customer account knows the contract. Each piece arrives in a different format, often from a different firm. Nothing joins them until someone types them into one place. Under the new rule, that typing has a deadline for every single load.
Why your current software has not fixed it
Because it was never built to.
Weighbridge software records weights and tickets well. It cannot read a haulier's paper note or a photo of one. Approved reporting software can send a finished record to the government service. It still needs someone to finish the record first. The gap is in the middle, where other firms' paperwork has to become one clean record. No vendor controls what other firms send.
Intelligence, plumbed in
A handwritten transfer note is the start of a legal record, not a scan to file.
The build reads each haulier's note, joins it to the weighbridge ticket, and tracks every load against its two-day clock. Underneath it: a connector, one agreed meaning per field, and a test set scored on your own records.
How we make AI survive real data-
Connectors -
A semantic layer -
Evals you can check
However hard, whatever it is
Waste receipts are one example. Bring the harder question.
We wrote this up because the rule and its dates are public. If yours is carrier checks, permit returns or site comparison, the method holds.
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01 We sit with you
Days where the work happens, not a workshop in a meeting room. We watch the job get done and write down the shortcuts nobody wrote down.
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02 We read everything
Your data, your rules, your vendors and their documentation, and the published research on your sector. We report what is actually in there.
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03 We break it to first principles
Not which tool fixes this. What is actually causing it, taken apart until we reach the piece that cannot be divided further.
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04 Then we build
Weeks, not quarters. By this point we are not guessing what to build, and guessing is the thing that makes projects long.
What we build
Specific enough to argue with.
Four mechanisms, not four features. Each one is a thing that happens on its own, every day, whether or not anyone remembers to run it.
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Transfer and consignment notes read on arrival, from paper, email or a phone photo. The carrier, waste code and producer are pulled out.
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Each note matched to its weighbridge ticket and customer account, so one load becomes one record without retyping.
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A queue that shows which loads are complete, which are missing a field, and how long is left on each two-day clock.
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Submission through the government's reporting service or your approved software, with the reference number stored against the load.
How you would know it worked
Numbers in your own reporting, not ours.
- Share of loads reported inside two working days, site by site.
- Share of records that needed a person to fix a missing or wrong field.
- Staff hours per week spent keying waste receipts.
Straight answers
Where a model is involved, it is scored against your own records first. Accuracy per source, not one flattering average.
The questions this raises
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Our weighbridge supplier says it will handle this. Do we need anything else?
Maybe not. Ask what happens when the haulier's note is on paper or a field is missing. If the answer is that your staff type it in, that is the gap.
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What about sites outside England and Wales, or our own lorries?
Scotland follows in January 2027. Carriers, brokers and dealers are due to join in October 2027. It is the same record, so one build can cover both.
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What if the service or our internet goes down?
The guidance says to keep a written record within the same two days. You then have seven working days to upload it. The build keeps that written record for you.
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Does this replace our weighbridge or waste software?
No. It sits alongside them. They keep doing what they do well, and this fills the gap between them.
Where the figures come from
We did not make these up, and you should not take our word for them.
Every partner sends a different shape
The format belongs to them. The cost lands on you.
Documents arrive from outside in whatever shape the sender chose, and the sender changes it whenever their own system does. No vendor can ship this. The set of formats is specific to who you trade with, which is why it ends up as a script nobody owns.
- Agriculture & foodThe traceability deadline moved to 2028, and nothing else changed
- Banking & lendingFifty-five cents of every revenue dollar goes to running the bank
- HospitalityThe roster was set last Tuesday. The covers were not
- InsuranceA combined ratio above one hundred means underwriting lost money
- RetailShrink went from 1.4 to 1.6 percent, and the till already knew where
Bordereaux, carrier files, supplier invoices, delivery notes. Whatever arrives in your inbox in nine shapes is the same job.Send us the messiest one you have.
The deadline is on the record, and the record starts as someone else's paperwork.
The build reads each haulier's note, joins it to the weighbridge ticket, and tracks every load against its two-day clock.
See everything we build-
Software -
Hardware -
Ways of working -
Whole ventures
Is this happening to you? Tell us the size of it.
Twenty minutes. We will tell you honestly whether the numbers justify doing anything about it.